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    NEW: 9 EXCUSED ABSENCES PER YEAR

    03-July-2018

    [HCS] - For the 2018-2019 School Year, students will be allowed nine (9) parent notes per school year for excused absences, down from the previously allowed eighteen (18).  This policy change has been incorporated into the 2018-2019 Code of Student Conduct, approved by the Hoover Board of Education at its July meeting.  As a reminder, all parent notes (which require a parent signature) and/or doctor notes must be turned in within three days of the student's return. Failure to do so would be evidence of the student being truant.

    “The best way to take advantage of quality instruction is to be present at school,” Bob Lawry, Student Services Specialist, said.

    Lawry helped lead a committee during 2017-2018 which analyzed the district’s chronic absenteeism rate and sought ways to improve student attendance.  Chronic absenteeism, defined as missing fifteen (15) days of school for any reason, counts against an Alabama school system on the Education Report Card.  For the most recent Education Report Card (2016-2017), Hoover City Schools’ chronic absenteeism rate was 9.77% - compared to 17.68% statewide. Chronic absenteeism accounts for 10% of a school system’s annual report card.  The Education Report Card also tracks Academic Achievement, Academic Growth, Graduation Rate, and College and Career Readiness.

    Administrators across Hoover City Schools know personal situations arise and want to work with families when situations warrant a discussion.

    “We have great administrators that have conversations with families when we have attendance concerns,” Lawry said.

    See the full Hoover City Schools Code of Student Conduct Attendance Policy (pp. 43-46).

    Suspension -School days missed as a result of suspension are considered unexcused; however, a suspended student will have the opportunity to make up and receive credit for major projects and tests (not daily assignments, homework, or quizzes). Grade level counselors will work with teachers to determine assignments that will be accepted and will communicate this to students. Students will have 3 days from the last day of the suspension to turn in assignments to their teachers at their base school. If a student is placed in Second Chance Alternative School (2C), the student is generally suspended 1-3 days prior to the placement. The student is responsible for completing the work missed during the time of suspension and getting the agreed upon work to the base school within the 3 day period.

    Excessive Absences

    If unexcused absences exceed five (5) days or more during the school year (not semester), the student may be referred to the District’s Office of Attendance. Hoover’s Student Services Representative and the Principal will proceed with the following:

    1. investigate the reasons for the excessive absences
    2. meet with parent(s) and student to resolve the attendance problem
    3. refer the parent and student to the Early Warning Court of the student’s school zone and follow all policies and laws concerning truancy 

    Once truancy has been filed, all further actions reside with the Judge of Juvenile Court.

    The Driver Improvement Unit of the Driver’s License Division in the Department of Public Safety will be notified of students who have more than ten (10) consecutive or fifteen (15) cumulative unexcused absences during a single semester and/or students who drop out of school under the age of nineteen (19). This notification is required by Alabama Code 16-28-40 (School Enrollment Law) and will result in suspending or denying the license or permit of the student.  Please see our Anticipated Absence Forms (English and Español)

    Tardies

    Being tardy to school greatly affects student success and routine. Once fifteen (15) unexcused tardies have accumulated during the school year, referral will be made to District Office and the same Early Warning Court procedures may apply. The school may also impose disciplinary procedures for excessive tardies. Tardies are considered excused for the same reason(s) as excused student absences. Excessive absences and tardies may result in a home visit from the School Resource Officer – Hoover Police Department and/or the Student Services Representative.

    Checkouts

    While checkouts from school are discouraged by the Board, necessary checkouts must be processed by the parent through the school’s office. The Board encourages that appointments not of a critical nature be scheduled for times and days when school is not in session. Checkouts are considered excused for the same reasons as excused absences. An unexcused checkout will be treated as a tardy.

    When severe weather conditions exist, parents are asked to comply with emergency school dismissal procedures established by building and district-level administrators.

    What to Expect for Excessive Absences and Tardies:

    • A warning letter will be sent from the student’s school.
    • A School Administrative Meeting will be held.
    • A home visit may be made by a School Resources Officer-Hoover Police Department and/or Student Services Representative.
    • Continued excessive absences and/or tardies will require a parent/legal custodian to attend a district attendance intervention/meeting.
    • Continued excessive absences and/or tardies will require a parent/legal custodian, along with the student if over 10 years old, to attend Early Warning Court in that school’s jurisdiction.
    • After attending Early Warning Court, if excessive absences and/or tardies continue, a petition for Educational Neglect and/or Truancy will be issued to the courts.

    Educational Neglect

    School personnel are considered “mandatory reporters.” If neglect is suspected or observed, a report MUST be made to proper authorities.

    • Warrant issued for parent/legal custodian’s arrest
    • Parent/legal custodian will be arrested and taken to jail. There will be a $2,500 bond.
    • Parent/legal custodian will appear for a court hearing.
    • If found guilty, the parent will be given a 90-day jail sentence.
    • Court-ordered to make sure the child is in school every day and on time.
    • If the child has unexcused absences, the parent could be ordered to spend 30 days in jail.
    • If there continue to be unexcused absences, the parent could be ordered to serve the remainder of the jail sentence.
    • The parent could lose custody of the children.
    • Department of Human Resources (DHR) could be involved in the case.

    Truancy Case Age 12 and up

    The student may be prosecuted. Possible Consequences –

    • Electronic Monitoring
    • Adolescent Substance Abuse Program
    • H.I.T. program (Boot Camp)
    • Out of Home Placement
    • Department of Youth Services (DYS)
    • Suspended Driver’s License
Last Modified on September 3, 2018